Open access agreements for JYU

American Chemical Society

The researchers affiliated to the University of Jyväskylä have an opportunity to publish their articles under an Open Access CC BY license for free using granted credits. This means that there is no article processing charge (APC) for the author. The credits can be used during the agreement term 1.1.2018 - 31.12.2020.

There is a limited amount of free credits annually. For each OA-article one credit will be considered used.

The credits can be used for publishing in all of ACS Publications journals and ACS’s fully open access titles (ACS Central Science, ACS Omega). The credits can be used for the all article types excluding eBooks. ACS title list (pdf)

Corresponding authors affiliated to ACS Publications subscribing institutions and who are to communicate with ACS through the peer review process are eligible to use the ACS credits. The author must indicate affiliation to a ACS subscribing institution and must be utilizing a current email address extension (@jyu.fi) that is directly associated to the respective institution when submitting the manuscript. ACS Publications will recognize the author’s eligibility for the credits from institutional information and email domain.

Instructions to the corresponding author

  1. New Articles Submissions - Immediately update your Affiliation and Email Extension in ACS Paragon Plus online submission system. When you submit your manuscript in ACS’s Paragon Plus system, you must review and edit your profile to select the correct institution naming convention from the drop down box as well as begin to use your official institutional email address if not currently the email address of communication. 
  2. Once your article has been accepted, you will receive an acceptance letter via email from ACS Publications including a link to Copyright Clearance Center's RightsLink platform
  3. Sign in RightsLink and choose your affiliation. Please note that you must indicate affiliation to an institution as identified in the table above in order to get open access credit.
  4. Choose Seek Funding From FinELib
  5. Order color figures or other services if you like. Note that you will personally be charged for them, FinELib funding only covers the article processing charge (APC).
  6. Send the order
  7. Your will receive an email confirming that your funding request to FinElib has been submitted
  8. You will receive an email confirming that your request has been accepted or denied
  9. If your funding request has been accepted, ACS will publish your article under the CC BY-license.

ACS will email corresponding authors with a link to the final published article that can be access in a variety of formats (HTML or PDF).  ACS will also deposit the final version of record under a CC-BY license into the US Pub Med Central repository, which will automatically be reflected in the Europe Pub Med Central repository.

If your funding request has not been accepted or all free credits have been used by the time your article is accepted, you will automatically have the right to publish your article Open Access yourself through other Open Access options (see https://pubs.acs.org/PAGE/POLICY/AUTHORCHOICE/INDEX.HTML). You also have the option to direct the ACS to publish the article via ACS's subscription model.

BioMed Central, SpringerOpen (open access journals)

Open Science Centre will pay 50% of the article processing charges (publication fees) of BioMed Central and SpringerOpen. The author/department is responsible for the other 50%. In addition, a discount of 5% is granted from the original charge.

When your article is approved for publication, the publisher will take care of the proceeding of the publishing process. A discount of 5% is first deducted from the original article processing charge. Then the rest of the sum is split so that 50% is charged from an account maintained by Open Science Centre and 50% from the researcher or the unit. The corresponding author may agree on the invoicing address with the publisher.

Submission guidelines for members.

The University’s VAT number is: FI02458947.

Cogitatio Press

JYU has joined Cogitatio's Membership Program since 11th October 2018, enabling authors to publish in Cogitatio journals without having to directly incur any Article Processing Charges (APC).

Elsevier

The researchers affiliated to the University of  Jyväskylä have an opportunity to publish their articles open access with a discount in Elsevier journals. The discount is 50% of the journal’s APC-list price (APC=article processing charge).

Discount is available if the article is accepted to one of the journals listed here.

The list includes over 1500 Elsevier owned  hybrid-journals and over 100 Full OA-journals. The society-owned titles published by Elsevier are not included.

Instructions to the corresponding author:

  1. When the article, in which you are the corresponding author, is accepted, Elsevier sends you an e-mail and asks you to fill in the Rights and access form.
  2. When you want your article to be published open access, please remember to ensure that you have the funding for the discounted APC payment.
  3. When filling in the  Elsevier Rights and access form, please choose:
  • Funding body: Make you selection - Research reported in the article: choose: Was conducted in Finnish universities/research institutes
  • Open Access - Publishing options: choose Gold open access (this is not relevant if the journal in question is a full OA journal)
  • Licenses: You have the choice between two different CC-licenses. In both options your own reuse rights regarding the articleare defined by the CC-license terms. The options are:
    • CC BY 4.0 (Attribution) Creative Commons describes the license like this: This license lets others distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation.
    • CC BY-NC-ND 4.0 (Attribution-NonCommercial-NoDerivs) Creative Commons describes the license like this: allows others to download your works and share them with others as long as they credit you, but they can’t change them in any way or use them commercially. Please note that if you choose this, more restrictive CC BY-NC-ND license, the rights to commercial use and modifications (derivatives) stay with Elsevier.
  1. Complete the form. Please note that for technical reasons this form shows you the list price of the APC payment, not the discounted one. The 50% discount is calculated from this price.
  2. Elsevier publishes the article open access.
  3. Open Science Centre will be  informed  that you have chosen open access publishing for your article and will confirm your affiliation to Elsevier.
  4. You get an invoice of the APC payment. Please check that the total price in the invoice is correct (50% of the APC list price).

Emerald

The researchers affiliated to the University of Jyväskylä have an opportunity to publish their articles open access in Emerald's journals under the CC BY-license with a free open access voucher. This means that there is no article processing charge for the author. The vouchers can be used during the agreement term (1.1.2018–31.12.2020). There is a limited amount of free vouchers annually.

The vouchers can be used for publishing in all titles in the Emerald Premier collection (journal list.xlsx) as well as in Emerald’s only fully open access titles International Journal of Climate Change Strategies and Management.

The vouchers can be used for for the following article types: Research Paper, Viewpoint, Technical Paper, Conceptual Paper, Case Study, Literature Review and General Review.

Instructions to the Corresponding Author

When you submit your manuscript in Emerald’s ScholarOne system, use your institutional email address. Emerald will recognize your eligibility for a free voucher from your email domain. If you have previously used another email address in the system, please edit it accordingly.

Declare you interest to use a free voucher to publish open access. Do this in Step 4: Details and Comments. Tic the box ”Yes, I want to publish my article as Open Access and my institution is eligible for a prepaid APC-voucher”.

When the article for which you are the corresponding author has been accepted for publication, you will receive an acceptance letter via ScholarOne. In addition you will receive within 30 days from the acceptance letter a link to a CC BY-license. Complete the document, sign it and return it to the editor via email.

If all free vouchers have been used by the time your article is accepted, you have the right to direct the publisher to publish you article as a paywalled article (or alternatively pay the article processing charge).

Frontiers

Open Science Centre pays the article processing charge if a researcher of JYU acts as a corresponding author when publishing in Frontiers' journals and if the author doesn't have a specific funding for open access publishing. To submit your article under this institutional agreement, please select University of Jyväskylä’ as institutional payer in the invoice section when submitting your article. 

List of Frontiers journals.

Royal Society of Chemistry

When acting as a corresponding author the researchers of JYU can publish their articles open access in Royal Society of Chemistry (RSC) hybrid journals without additional payment. Articles must been accepted during 1.1.–31.12.2019.

RSC identifies eligible authors based on their email address. When submitting your article to RSC, please use the jyu.fi email address.

Instructions for the corresponding author

  • On acceptance of manuscript, you will receive an email from RSC with a link to their licensing system
  • The link takes you to a page with the details of your manuscript provided at submission
  • Click Start now
  • Choose Gold Open Access Publication. Make sure that the system has identified you correctly, ie. that this option reads FREE - No payment required. You are identified based on your email address.
  • Choose license CC BY (preferred) or CC BY-NC
  • Agree to the license terms

SAGE

According to the agreement made by FinELib consortium the researchers can publish their articles as open with 200 GBP when acting as a corresponding author of the article. The undiscounted APC rate would be 1 600 GBP. The discounts do not concern open access journals.

It is extremely important that the author will be responsible for the discount since the publisher will not make any refunds retrospectively.

The discount will be applied to these SAGE journals.

The instructions for publishing the article as open in SAGE journals:

1) SAGE informs the author of the acceptance of the article and makes an offer to publish the article via open access.

2) The author completes an OA acceptance form, where he/she can find a “institutional code” box.

3) The author enters code “FinELib2017” into this box.

4) SAGE invoices for £200 instead of the standard APC rate.

When the article has been accepted the author has to fill in the code in the acceptance form and see that the invoicing will take place with a discounted APC-rate (200 GBP).

SCOAP3

SCOAP3 is a partnership of over three thousand libraries, key funding agencies and research centers. Open Science Centre is one of the partners.

SCOAP3 has converted key journals in the field of High-Energy Physics to Open Access at no cost for authors.

List of SCOAP3 journals https://scoap3.org/phase2-journals/ 

Springer (hybrid journals)

Corresponding authors affiliated to the University of Jyväskylä are eligible to publish open access under the agreement. The agreement covers hybrid titles in the Springer Compact collection, see list of titles

The agreement covers open access publishing of the following article types: Original Paper, Review Paper, Brief Communication, Continuing Education. 

Instructions to the corresponding authors:

Article in Springer’s standard workflow (most journals belong in this category, see journals list)

  1. Once your article has been accepted, you will receive a link to the My Publication system
  2. Choose your affiliation: state the name of the subscribing institution you are affiliated to in the entry field. The names are in English. If you don’t find the name of your institution, type in the city or country and the system will prompt institution names.
  3. You will see the Green Box describing the FinELib agreement (an example using Aalto University)
  4. Agree to the open access license used by the journal title
    1. CC BY 4.0 - Creative Commons describes the license like this: This license lets others distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation.
    2. CC BY-NC 4.0 - Creative Commons describes the license like this: This license lets others remix, tweak, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don’t have to license their derivative works on the same terms.
  5. Order color figures, offprints or posters if you like. Note that you will personally be charged for them, your institution only covers the article processing charge (APC).
  6. Fill in your contact information in the ”Your Affiliation” form.
  7. Send the order. Your price is 0 EUR unless you have ordered color figures, offprints or posters.
  8. Springer will alert your institution and Open Science Centre will verify your affiliation in the  system.
  9. Springer will publish your article open access.

It is assumed that all corresponding authors will want to publish open access. If this is not the case with you, complete the My Publication process and then contact Open Science Centre. They will reject verifying your affiliation in the system. You will then receive a new link to My Publication and your article will be published behind a paywall.

Springer's instructions

Article in Springer’s non-standard workflow (a minority of journals belong in this category, see journals list)

  1. The process varies by journal title.
  2. Use the name of your institution and your institutional email address in all communications with the journal.
  3. Agree to the open access license used by the journal title
    1. CC BY 4.0 -  Creative Commons describes the license like this: This license lets others distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation.
    2. CC BY-NC 4.0 -  Creative Commons describes the license like this: This license lets others remix, tweak, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don’t have to license their derivative works on the same terms.
  4. Springer will alert your institution and Open Science Centre will verify your affiliation in the  system.
  5. Springer will publish your article open access.

It is assumed that all corresponding authors will want to publish open access. If this is not the case with you, complete process and then contact Open Science Centre. They will reject verifying your affiliation in the system and your article will be published behind a paywall.

The questions concerning the discounted APC payments can be sent to Information Specialist Arto Ikonen.