Copyrights and publication agreements

Many scientific publishers have limitations on how a published article can be used and shared. These limitations also apply to the author of the article. The channels and openness of sharing a published article depends on the publisher, the journal and the type of the publication agreement between the author and the publisher.

I have published an article in a journal or compilation. Can I publish the article in JYX and ResearchGate or on my own website? Can I use the article in teaching?

When making an agreement with a publisher, try to check at least the following:

1) Ensure that you retain the right to self-archive (parallel publish) your article in the University’s publication archive and publish it on your own website. The self-archived version may vary depending on the publisher. You may use the Sherpa/Romeo service to see the self-archiving policies of publishers and journals. You may also negotiate with the publisher, as well as propose changes to publication agreements.

NOTE! Publishers’ policies for sharing articles in, ResearchGate and other similar social networking services for scientists vary significantly. Some publishers compare the services to publication archives, in which case the same conditions apply to the sharing of articles. Some publishers (e.g. Emerald) do not allow sharing articles in ResearchGate but allow self-archiving in publication archives. Any large scientific publishers (Elsevier, Wiley, Springer, SAGE, Taylor & Francis, Royal Society of Chemistry, etc.) do not allow sharing Publisher PDFs in ResearchGate. 

More information on publishers' websites or How Can I Share It?. If you are unsure, you can ask help from the library. 

2) Ensure that you retain the right to scientific communication (you are allowed share your article to colleagues) and the right to use your own article as teaching material and in other scientific activity.

3) Some research financers (e.g. the EU’s Horizon 2020 projects) have their own requirements for open access self-archiving and related embargoes. Financer’s policy for the length of the embargo may be in conflict with the embargo placed by the publisher. In this case, the researcher may negotiate with the publisher about the length of the embargo period for the article to fulfil the requirements set by the research financer.

On the websites of publishers/journals, the rights of authors are usually located in sections such as “Author’s Rights”, “Author Instructions”, “Copyrights” or “Permissions”. Many publishers use separate contracts to agree on the transfer of rights from the author to the publisher. Always read the contract!